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Paid Role: Administration and Communications Coordinator


Paid Role: Administration and Communications Coordinator

Job Title: Administration and Communications Coordinator

Irish Film London (IFL) is a not-for-profit organisation that champions Irish film, TV and animation in the UK with an annual festival and a year-round programme. IFL is seeking a reliable Administration and Communications Coordinator.

Deadline for applications: *5pm on Tues 23rd April 2019

The organisation is approaching its tenth anniversary of running the Irish Film Festival London. The IFFL is launched each year at the Irish Film London Awards ceremony, this year to be held at the Irish Embassy in London. IFL also runs events throughout the year, including the film section of the St. Patrick's Day Festival with the Mayor of London and the film section of the St. Brigid’s Festival with the Irish Embassy.

Through premiere screenings, director Q&A sessions, related workshops, exhibitions and performances, the organisation brings together industry professionals, film fans and fans of Irish Arts & Culture. Focusing on Irish productions, scripts and casts, they provide an outstanding platform for Irish film in London and promote the best of Irish creative talent in the UK.


Overview of the role

The Coordinator will support the Director in the delivery of IFL’s projects and festivals.

Responsibilities will include:

Admin Comms.jpg
  • Research and data recording

  • Support with bookkeeping and financial reporting

  • Planning for and assisting at events

  • Liaising with venues, partners and stakeholders around the UK

  • Coordination of national and international film shipping

  • Making travel arrangements

  • Assisting IFL guests

  • Training and supervising volunteers

  • Post-project evaluation and reporting

  • Preparing meeting agendas and taking meeting notes

  • Managing the central email account

  • Updating IFL website and social media

  • Assisting the Director as necessary

Required candidate attributes:

The most important attribute is being an excellent multi-tasker. This role is busy, varied and will require the ability to juggle multiple concurrent tasks and projects. At times it will get very intense, as is the nature of festival work. You will also need to demonstrate:

  • Exceptional communication and customer service skills

  • Proficiency with Microsoft Office and Google Drive

  • Prior experience in coordination or administration

  • Excellent time management and punctuality

  • Ability to work unsupervised and take initiative when required

  • Excellent attention to detail

  • Ability to remain calm under pressure

  • Flexibility and ability to work as part of a team

This role is freelance, on a £21K rate pro-rata for 2 days per week. Flexible working hours can be arranged, although attendance at most events will be necessary. Candidates will need to provide their own laptop.


To apply for the role of Administration and Communications Coordinator, please send your CV and a covering letter outlining your reasons for applying and your suitability for the role to by *5pm on Tuesday 23rd April 2019.

We thank everyone who applies for their interest, but please note that only candidates selected for an interview will be contacted. All applications are considered confidential.

Irish Film London is an equal opportunity employer. We are committed to accommodating people with disabilities and will work with applicants to meet their needs.

*Please note we reserve the right to close the vacancy early in the case of a large response, so early application is highly advised.





Check out our photos from the St. Patrick’s Film Festival London 2019, courtesy of Noel Mullen and Casper Knight. Featuring 3 days of films, workshops and networking. Click on an image to expand.


Diversity and Inclusion in the spotlight at the St. Patrick’s Film Festival London 2019


Diversity and Inclusion in the spotlight at the St. Patrick’s Film Festival London 2019

 Modern Ireland reflected in film festival programme to mark London’s celebration of Irish culture and Irish people

Download images and media pack here

Still from  Mother & Baby

Still from Mother & Baby

The St. Patrick’s Film Festival London 2019 will take the Mayor of London Sadiq Khan’s ‘London is Open’ campaign as its inspiration, with a programme reflecting the spirit of diversity and inclusion in this great city. As Brexit approaches, many non-British people living in London are feeling unsettled, and Khan has said that he wants “all Londoners to be in no doubt: London Is Open and no matter where you’re from, you will always belong here." 

With this in mind the festival, which is presented by Irish Film London and forms part of London’s official St. Patrick’s Day Festival and Parade, brings together a collection of films celebrating outsiders, mavericks and the delightfully unique.  

The Irish Film London Founder Kelly O’Connor said, “This year is set to be a real turning point for the UK, and against this backdrop we’re proud to be putting the notion of inclusion front and centre, reminding Irish people here that they are loved, championed and that they have a voice. The programme reflects the modern Ireland that we are all so incredibly proud to be a part of, especially within in the current global climate.”

Shira MacLeod

Shira MacLeod

Regent Street Cinema Programmer Shira MacLeod said, “It’s fantastic to once again join Irish Film London and the official St. Patrick's Day Festival with this weekend celebrating Irish film. We’re particularly pleased to be a part of the conversation about diversity and inclusion. At Regent Street Cinema, our ongoing programme reflects the great diversity of London and we are proud to host unique film festivals like this one."

Events for all ages will be held over the course of the weekend, with the main Festival Programme being shown at the Regent Street Cinema, just a two-minute walk from Oxford Circus tube station.


Friday 15th March

Venue: Regent Street Cinema

6.30pm: Opening the festival is a collection of short films from Ireland, including Hugh O’Connor’s beautiful animation The Overcoat, which was voiced by Peaky Blinders’ Cillian Murphy. The film tells the story of a young outcast clerk who desperately seeks the approval of the popular office group by spending his every last penny on an impressive new overcoat, only to find it brings him more attention than he bargained for.

Still from  Walls of Limerick

Still from Walls of Limerick

The shorts programme also includes Ireland’s first ever vertical dance film Walls of Limerick, a statement on the psychological effects that harsh political borders have on people. The experimental short, which features versatile performers blending the worlds of dance and aerial dance, explores notions of barriers, borders and breaking loose.

8.15pm: John Butler (Handsome Devil, The Stag) once again delights with cross-cultural comedy drama Papi Chulo, starring Matt Bomer and Alejandro Patiño as unlikely companions. The film sees a lonely Los Angeles weather-man ‘hire’ a middle-aged Latino migrant worker to be his friend, in this darkly comedic reflection on class, ethnicity, and companionship in a busy contemporary world.

Saturday 16th March

Venue: Regent Street Cinema

2.00pm: Family and unusual friendships are at the centre of Colin McIvor’s exciting film Zoo, based on a true story set in Belfast in 1941. It sees Young Tom and his misfit friends fight to save 'Buster' the baby elephant during the German air raid bombings of the city.

Kabutar Craft workshop.jpg

3.45pm: An intergenerational puppet creatures craft workshop with Kabutar Arts. Based on the characters from the film Zoo, IFL invites children, their parents and grandparents to come together create their own 3D animals from everyday objects. Places are limited for the workshop so please book in advance to avoid disappointment.

6.00pm: Take to the skies with a life-affirming documentary The Man Who Wanted to Fly. Capturing the wonder of one man’s dreams, the film tells the irresistible story of 80-something bachelor farmer Bobby Coote. He is determined to take flight. Even if it’s the last thing he does… Bobby is the perfect example of someone who sticks to his convictions, despite everyone’s preference, although well-meaning, for him to conform to a stereotype. Director Frank Shouldice will attend this screening to share his own experience of making the film.  

St. Patrick’s Day, Sunday 17th March

Venue: Trafalgar Square & Regent Street Cinema

12noon-6pm: Pop in to chat with the Irish Film London Team among the community stalls on Trafalgar Square. You will be able to check out the festival trailer live on The Big Screen in the square, while enjoying the live music, food, dance and festivities.

Still from  We Are the New ireland , featuring Irish musician Steven Sharpe.

Still from We Are the New ireland, featuring Irish musician Steven Sharpe.

6.30pm: After celebrations come to a close on Trafalgar Square, it’s back to Regent Street Cinema for the Festival Closing Night, with a final selection of Irish short films, including We Are the New Ireland, in which four Irish people explain what it is to be gay in Ireland today, framed by the music of Steven Sharpe.

Related hashtags: #LoveIrishFilm #LondonIsOpen #StPatsDayLDN