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Paid Role: Administration and Communications Coordinator


Paid Role: Administration and Communications Coordinator

Job Title: Administration and Communications Coordinator

Irish Film London (IFL) is a not-for-profit organisation that champions Irish film, TV and animation in the UK with an annual festival and a year-round programme. IFL is seeking a reliable Administration and Communications Coordinator.

Deadline for applications: *5pm on Tues 23rd April 2019

The organisation is approaching its tenth anniversary of running the Irish Film Festival London. The IFFL is launched each year at the Irish Film London Awards ceremony, this year to be held at the Irish Embassy in London. IFL also runs events throughout the year, including the film section of the St. Patrick's Day Festival with the Mayor of London and the film section of the St. Brigid’s Festival with the Irish Embassy.

Through premiere screenings, director Q&A sessions, related workshops, exhibitions and performances, the organisation brings together industry professionals, film fans and fans of Irish Arts & Culture. Focusing on Irish productions, scripts and casts, they provide an outstanding platform for Irish film in London and promote the best of Irish creative talent in the UK.


Overview of the role

The Coordinator will support the Director in the delivery of IFL’s projects and festivals.

Responsibilities will include:

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  • Research and data recording

  • Support with bookkeeping and financial reporting

  • Planning for and assisting at events

  • Liaising with venues, partners and stakeholders around the UK

  • Coordination of national and international film shipping

  • Making travel arrangements

  • Assisting IFL guests

  • Training and supervising volunteers

  • Post-project evaluation and reporting

  • Preparing meeting agendas and taking meeting notes

  • Managing the central email account

  • Updating IFL website and social media

  • Assisting the Director as necessary

Required candidate attributes:

The most important attribute is being an excellent multi-tasker. This role is busy, varied and will require the ability to juggle multiple concurrent tasks and projects. At times it will get very intense, as is the nature of festival work. You will also need to demonstrate:

  • Exceptional communication and customer service skills

  • Proficiency with Microsoft Office and Google Drive

  • Prior experience in coordination or administration

  • Excellent time management and punctuality

  • Ability to work unsupervised and take initiative when required

  • Excellent attention to detail

  • Ability to remain calm under pressure

  • Flexibility and ability to work as part of a team

This role is freelance, on a £21K rate pro-rata for 2 days per week. Flexible working hours can be arranged, although attendance at most events will be necessary. Candidates will need to provide their own laptop.


To apply for the role of Administration and Communications Coordinator, please send your CV and a covering letter outlining your reasons for applying and your suitability for the role to by *5pm on Tuesday 23rd April 2019.

We thank everyone who applies for their interest, but please note that only candidates selected for an interview will be contacted. All applications are considered confidential.

Irish Film London is an equal opportunity employer. We are committed to accommodating people with disabilities and will work with applicants to meet their needs.

*Please note we reserve the right to close the vacancy early in the case of a large response, so early application is highly advised.